Our solution supports various forms of ordering as explained below.

Site Raises Purchase Order (PO)

• Site users create a PO directly to suppliers
• Usually for regular or urgent requirements specific to that site.
• Approval flow may depend on item type, amount, or hierarchy level.
• Local workflow enforced.

Site Raises Purchase Requisition (PR)

• Site identifies requirements and raises a PR.
• PR is reviewed and approved by HO Procurement before a PO is created.
• Ensures centralized control while allowing site-level initiation.

HO Raises Group Purchase Order

• Head Office consolidates multiple site PRs into a single Group PO.
• Enables bulk procurement and better vendor negotiation.
• HO Distributes the individual Site POs to sites centrally.
• Supplier visits each site and does delivery.
• Sites can receive based on the PO sent by HO.

HO Raises Direct Purchase Order

• HO independently raises POs (without site PRs).
• Typically for HO consumption, central inventory, or project-related purchases.
Suggested Ordering
• System suggests replenishment quantities based on
Minimum/maximum stock levels
• Reorder points
• Historical consumption trends
• User can review, modify, and confirm before PO/PR creation.
Auto Replenishment Rule-based Automated Ordering
• Fully automated ordering based on pre-defined rules
• Item-level reorder logic (e.g., reorder when stock <threshold)
• Supplier mapping and lead time setup
• Automatic PO/PR creation without manual intervention
• Once system matures after some period, automated ordering can be tried out.